If you are currently searching for a business email provider, it is recommended to explore a number of factors, since not all email providers are the same. Some may be reliable and top of the line, while some are plain spam magnets. It can greatly help you stay on top of the game if you know what you are specifically looking for in an email provider.

Here are some important features you may want to consider when choosing an email provider for your small business.

Daily Backup

Often, no one sees a hardware malfunction coming until it’s too late. One day, your shared drive is there, the next, the server has crashed and there’s quite a mess on your hands. Which is why one of the many reasons you need to consider in an email provider is to have a daily backup. This is especially true in HIPAA compliant offices or government contracts, where data storage may be required by contract.

Having an email provider who furnishes daily backups can help your business ensure that data is intact. It automatically creates backups of your emails, so in the event that a server crashes, or human error causes a wide range of emails to be deleted, you can easily recover them from the data backups without having to start from scratch.

Virus Protection

It is a fact that a single virus can cause a catastrophe to an office or business. As each email comes in, you’ll want a virus protection to make sure that the attachments are knowingly or unknowingly infected with malware. Having a virus protection on your system quarantines malware before it can take over or access any of your files, and keeps your office that much more secure.

Spam Protection

Since you are always busy and receive so many business-related emails each day, you don’t need a bevy of unwanted offers mixing in with client emails. Protecting your email inbox from spam with efficient, intelligent, and adaptable spam filters can help your company make sure that all the right and important emails are getting to you and your employees. Let a spam filter handle the work of sorting your emails for you.


There’s a great chance that if you dig in to your pockets, you’ll find a smartphone there. And chances are, you’re not always at your desk when an important email arrives. Having Activesync on your mobile devices, whether it’s a tablet or smartphone, keep the same inbox on your every device. With this feature present on your email provider, you don’t have to worry about looking for an email on one of your mobile device only to discover that the document has been downloaded on the other one. With Activesync email, you can be logged on from multiple devices, and let you make system-wide changes to your inbox whenever you need to.

Push Email

Last, but not the least feature you need to consider when looking for an email provider for your business is the Push Email. Since Push email is always on, you don’t need to refresh, refresh, and refresh again when it comes to waiting for a very urgent and important email to come in your inbox. With the push email features, your email will arrive at your device just as or shortly after it comes in. Rather than refresh, all you need to do is to look down at the homescreen of your smartphone or tablet and see if it has arrived. It can also help save time in the long run, since you won’t need to visibly check on your inbox while in a client meeting or you’re doing something else important. Instead, the buzz notification on your device will let you know when to check for an important email. Most phones, such as the iPhone, even have different buzzes that will help you differentiate between an incoming mail or incoming text.

A great business email service is one of the key steps in having a successful and productive business. So if you’re currently looking for a business email provider, keep these features in mind and keep your company at the top of its game.

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This entry was posted by Staff Writer on Friday, January 13, 2017 at 6:14:57 AM and is filed under Small-Medium Business.

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