Even small or medium-sized businesses need to back up all their business data. If you don’t, you might be courting disaster. Imagine that you never backed up all your business data, and suddenly you experience losing a laptop or tablet on a business trip. Or perhaps your computers were hit by a virus or malware that wiped out most of your hard disks.

You get the picture of a disaster of enormous proportions.

Why is it so important to back up your business files? Simply put, if you don’t, you stand to lose all important details of essential data such as employee records, financial records, document transactions, and other important databases.

Here are some simple (and somewhat affordable) approaches to back up your business data.

Disks versus Hard Drives

Disks are common backup devices for many offices. However, they seem to be notorious for skipping to capture a few data. Also, transferring data on disks is a long manual process. A better option today is to purchase external hard drives. Once only limited to 300 GB, they now range from 500 GB to as much as 1 to 3 Terabytes.

Web Back Up

You can back up over the Internet by using Cloud storage. They offer remote back up using the Web. Depending on the data or amount of data you need to back up, you can keep costs down by using the Cloud to back up only the most important data while using external hard drives to back up others.

There are many commercial Cloud providers on the Web that offer affordable back up services. Aside from the basic backup and storage, some even offer options to access using mobile devices, backing up multiple computers using only one account, large file sharing among different teams or departments, and other add-on features. Some can even be accessed in case of a failed Internet connection.

If your business employs Web application programmers, or perhaps you can afford to hire a team from outside your business, a growing option is to build your own personal Cloud with the help of a wireless network and sturdy storage devices currently available on the market.

Server Backup

If you are using a server in your business to run e-mail, databases, business applications, and internal office communication chats, backing it up is an essential must. You can do this using a backup software that saves data to disks or pre-designated hard disks. Another option that is usually the favored option for small businesses that don’t have ready access to IT support services is a cloud-based solution. Data is simply uploaded through the Web and the Cloud provider takes care of IT maintenance. The downside is that data transfer can be slow even with a good Internet connection.

Realistically, at the end of each business day, all your business data is the most valuable asset for your business. Whatever backup option your business turns to, be sure to continuously review what data needs to be protected. Monitor all your backups to make sure they aren’t failing. Keep a close watch on your backup space consumption and have a plan in place to upgrade when the time comes.

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This entry was posted by Staff Writer on Thursday, September 11, 2014 at 7:02:04 PM and is filed under Small-Medium Business.

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